Receptionist/Office Admin Assistant, Singapore


About OANDA

We have come a long way since our first currency feed 23 years ago, we are an award-winning global company offering leading currency solutions for both retail and corporate clients, from a tech start-up to a global corporation. Founded in 1996, we became the first company to share exchange rate information on the internet free of charge and in 2001, we launched a trading platform that helped pioneer the development of online-based trading around the world, enabling forex and CFD investors the ability to trade the financial markets.  Our vision is to transform how our clients can meet all of their currency needs with innovative and award-winning solutions. Under new ownership with significant ambitions to grow the business on the global stage, we are looking for highly motivated, passionate individuals who want to make a mark in a dynamic environment.

Founded in 1996, OANDA was the first company to share exchange rate data free of charge on the Internet, launching an FX trading platform that helped pioneer the development of web-based currency trading five years later. Today, the firm provides online multi-asset trading, currency data and analytics to retail and corporate clients, demonstrating an unrivalled expertise in foreign exchange. With regulated entities in six of the world’s most active financial markets, OANDA remains dedicated to transforming the business of foreign exchange. OANDA Singapore Office is located at the Central Business District which provides convenient access to public transport and other amenities. As part of our growth plan, we are constantly looking out for talented, committed and energetic individuals who thrive on challenges and growth. If you are looking for an exciting and fulfilling career, we are looking for suitable individuals to join us for the position of: Receptionist/Office Admin Assistant Role / Responsibilities:

  • Receptionist duties include all walk in are attended to and direct them to relevant parties in a professional and efficient manner
  • Manage incoming and outgoing correspondence, mail and courier services
  • Manage meeting room set-up; ensure tidiness of premises, in particular the reception area and meeting facilities
  • Support administrative office matters that include adequate stock of pantry items, office supplies and stationery items
  • Development and maintenance of a filing system for office correspondences
  • Liaise with contractors/service providers for all office facilities related works.
  • Verify invoices before forwarding for payment processing Book and manage travel logistics in accordance with policy
  • Prepare and submit corporate card expense claims promptly and accurately
  • Ad-hoc packing of SWAG for events and arrangement for courier delivery.
  • Assist in pre and post event coverage.
  • Prepare folders for on-boarding of new employees
  • Provide all-rounded administration support to the team
  • Any other ad-hoc duties as assigned by manager

Requirements:

  • ‘O’ Level or Diploma holder with at least 8 years of relevant work experience
  • Speak fluent Mandarin in order to liaise with Chinese customers
  • Proficient in Microsoft Office Applications
  • Mature, self-motivated and strong sense of responsibilities and collaboration
  • Possess excellent organisational and administration skills
  • Demonstrate attention to details
  • Strong interpersonal and communication skills (verbal and written)
  • Independent with the ability to prioritise and employ initiative to find solutions
  • Resourcefulness and adaptability

 

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